ISOT Video Presentation Guidelines

IOST video presenters are not required to upload their video presentation in advance.

ISOT video presenters should bring their video presentation to the Speaker Support Centre in the venue where technicians will be able to assist you. You will be able to check your presentation to ensure everything is correct before your session.

Speaker Support Centre Hours
The Speaker Support Centre (SSC) is located in Room 1.13 on the first floor.  The SSC will be open during the following hours with technicians available to assist you:

Friday, 6 June                       16.00-19.00
Saturday, 7 June                   07.00-18.15
Sunday, 8 June                     07.00-18.15
Monday, 9 June                    07.00-17.00

Please note that under no circumstances will personal laptops or tablet devices, such as iPads, be permitted in the session hall therefore it is essential that you visit the Speaker Support Centre to upload your video.

Please note the following instructions:

General Guidelines

  • All ISOT video presenters are required to be in Lisbon to give their presentation in person.
  • On your video introduction, all presenters are required to disclose all financial interests within the 12 months preceding this Congress.  If you do not have a template, click here to download a disclosure template.
  • If you have nothing to disclose, you are still required to include a disclosure statement.  Please include on your first introduction slide, “I, (insert name) DO NOT have any financial interest/arrangement or affiliation with one or more organisations which could be perceived as a real or apparent conflict of interest in the context of the subject of this presentation.
  • A maximum of 5 minutes presentation time has been allocated to each presenter.  Please adhere to this time. 
  • All ISOT video presenters are asked to check in at the Speaker Support Centre (Room 1.13) at least 2 hours before the session start time to ensure that everything is okay with your presentation.
  • ISOT Video Presenters should bring a copy of their presentation with them on flash drive/USB device.
  • You may use your institutions logo where applicable in your video.

Video

  • All videos must be compressed in supported format*.
  • Supported formats and codecs for videos
    • MP4 video file .mp4, .m4v
    • Movie file .mpg or mpeg (MPEG1 or MPEG2)
    • Windows Media Video file .wmv
  • We recommend you use .mp4 files encoded with H.264 video (a.k.a. MPEG-4 AVC) and AAC or MP3 audio, for the best video playback experience.
  • For audio, we recommend using.m4a files encoded with AAC audio.
  • Videos in the .avi, .mov, .qt and DV formats are NOT supported, along with Adobe Flash Media (.swf).

ISOT video presenters, please note that it was a condition of submission that all accepted presenting authors must register for the congress.  Please ensure the presenter has completed their registration.

AT THE CONGRESS

  • Upon arrival at the Congress venue, please check in at the Registration Desk to collect your name badge.
  • Please visit the Speaker Support Centre to check in your ISOT Video Presentation.
  • Please bring all appropriate adapters with you (MACS: Thunderbolt to VGA converters or mini display ports).

SESSION ROOM SETUP

  • Each session room is equipped with a projector and screen, you will be able to control your presentation from the podium.
  • Please arrive at your session 10 minutes prior to the published start time and identify yourself to the host or the session chair/moderator.
  • To keep to our tight schedule please keep to the timings in the programme, which includes time for questions/discussion. 
  • During your video presentation you should select your vocabulary to address as wide an audience as possible and not use unfamiliar abbreviations or expressions.
  • Please note that the official language of the English and all presentations should be in English.

USE of SOE 2025 Scientific Programme Content
Please be aware that the information and materials displayed and/or presented at all sessions of this meeting are the property of SOE 2025 and/or the presenter, and cannot be photographed, copied, photocopied, transformed to electronic format, reproduced or distributed without the written permission of SOE 2025 and/or the presenter.

SOE 2025 reserve one-time copyright for publication of material provided for inclusion in the proceedings for the conference, which includes audio recordings containing presentation materials such as PowerPoint slides. Presenters are encouraged to include copyright notices as appropriate on all the materials submitted and presented at SOE 2025.

Presenters should ensure that their contributions contain no matter that is defamatory or is otherwise unlawful or invades individual privacy or infringes on any proprietary right or statutory copyright. SOE 2025 and its agents and representatives take no responsibility should the material presented or provided for publication be determined to defame, libel or slander an individual or organisation, violate the confidentiality of any individual or organisation, or infringe on another’s copyright

SOE 2025 Congress Secretariat